Planning an Event
The Office of the Dean of Students encourages LSSOs to create programs and events that foster a sense of community among groups and individuals to enhance a student’s overall experience at the Law School. The Dean of Students Office provides guidance for program planning. This may include advice on date suggestions, networking with other departments, managing logistics, guidance on policy, and inviting faculty, alumni, or other special guests. Additionally, the Dean of Students can assist either one-on-one or collectively with executive boards or other groups of leaders.
Prior to advertising any event in Law Connect, the Event Coordinator must reserve a room in EMS and place their catering orders in EMS.
EMS & Room Reservations
EMS is the room reservation system used by all students, faculty, and staff at the Law School. In order to book an event, LSSOs will reserve a room in EMS. When reserving a room, students may also place a catering order, along with any facilities requests (special set-up, etc.), or IT/AV requests (microphones, computers, etc.).
Students can log into EMS using their UChicago username and password. LSSOs are able to book Law School classrooms on their own. Those interested in booking larger event spaces such as the Auditorium and Courtroom should reach out to Candace Mui (email@example.com) to discuss. Conference rooms in the D’Angelo Law Library can also be reserved online. The deadline to request to use the Green Lounge is August 31, 2023. Requests after this date will not be approved.
LSSO EMS reservations can be made beginning August 25, 2023. EMS reservations are subject to availability and approval.
- Inputting your reservations in EMS must be made at least 2 weeks in advance.
- Catering orders must be placed at least 7 business in advance of the event, not counting the day of the event.
Your EMS reservation MUST include your LSSO name and title of event. Please use the following format:
- Student Org Name: Title
- Events may not be held over holidays, breaks, reading or exam periods listed in the academic calendar.
- Please note that lunch talk events start from 12:15 PM – 1:20 PM and must be entered in EMS and Law Connect as such.
- LSSOs can review a list of Important Dates and Deadlines here.
Space in the Law School is extremely limited. Therefore, it is important to make room reservations as early as possible and to remove reservations on rooms that are longer needed. LSSOs should not leave holds on rooms in excess of one week. Additionally, students should not promise a date to a speaker if a room is not available on that date.
No Event Dates
Some dates may not be available for LSSO events due to major Law School events. We encourage LSSOs to wait until the “No Event Dates” list is released (over the summer) before offering dates to possible speakers. LSSOs can review a list of No Event Dates and Limited Event Dates here.
Based upon a need to ensure room availability for make-up classes/other Law School important events, a desire to attempt to ensure good attendance for events, and to ensure adequate supervision and assistance for events, several classrooms are blocked each day. These “Dean’s Holds” in EMS are not available for LSSO reservations and will not be released. If there is no room available for your preferred date, LSSOs must work with their speaker to find an alternative date.