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LSSO Handbook

Publicity

Law Connect

Law Connect is the Law School's event and student organization hub. LSSOs should use Law Connect to manage their LSSO, manage members, collect dues, sell event tickets, and more. 

Law School Website Event Calendar and Weekly Briefs

LSSOs could advertise events to the Law School website event calendar because it allows the Law School community, alumni, and other interested parties to learn in advance about LSSO events and programs. Events posted by Friday at 12:00 PM Central of every week will be included in the following Monday’s Weekly Brief. Events posted after 12:00 PM on Friday will not be included in the Monday brief.

To add an event to the Law School event calendar and to the Weekly Briefs visit the create an event page.

**It is important to note that Law Connect, the Law School event website calendar, and EMS scheduling calendar are three different sites and currently do not interact. We will update students and the LSSO Handbook if this changes. 

Law Events Listserv

The Law_Events listserv (law_events@lists.uchicago.edu), enables LSSOs to send event announcements to law students during the school year only. LSSOs are asked to select one student from their organization to serve as the "law_events designee" to post events to this list. Law_events designees must adhere to the following:

  • Organizations may advertise a single event up to two times through the listserv.
  • Organizations may only send emails related to LSSO events. Emails for purposes other than events (e.g. selling or lost items, commentary on events, news stories, jokes, petitions, open letters, etc.) are not permitted.
  • Event images or PDFs may be included.
    • In order to make sure that emails are accessible for individuals using screen readers, LSSOs using digital flyers must also include the entire marketing text within the body of the email, and not just in the digital flyer.
  • Student orgs should begin the subject of their email with their organization abbreviation, and then title (e.g., LSA Presents: Event Title).
  • If your event is serving food, include the name of vendor (e.g., Catering provided by Medici).
  • Provide a contact name and email in your postings.
  • Law_event designees should make sure that their event has prior approval before advertising.
  • Student orgs found in violation of the rules may face sanctions, including loss of listserv privileges, for a period of time.

Digital Signage

The Law School has six digital signs (on each floor near the elevator bank) that can be used to promote approved events up to one week ahead of time. If you’d like your event to included, please email your digital sign to communications@law.uchicago.edu with following requirements:

  • The sign should be 1920 x 1080 pixels. However, 17 x 11-inch dimensions are also accepted (e.g., if you plan to print your sign and don’t want to have to make two versions of it). The sign should be landscape in orientation.
  • The sign should have a “call to action,” i.e., where do folks go for more information. We suggest guiding them to law.uchicago.edu/events (for a shorter URL). You can also use a QR code as a direct link to your event.
  • Content must adhere to the University’s digital accessibility standards, including compliance with the international standards of the World Wide Web Consortium’s Web Content Accessibility Guidelines version 2.1 (WCAG 2.1), Level AA. This means that:
    • Text should be large enough for those with visual disabilities to read from approx. 10 feet from the sign. Recall that most people will scan the sign as they walk by, so using large text will be helpful to everyone.
    • Text should have a contrast ratio of 4.5:1 for normal text and 3:1 for large text. Check your color contrast.—aim for a “Pass” on the section labeled WCAG AA.
    • Keep the layout simple for users who may have cognitive disabilities

Logo

Beginning July 1, 2022, the Law School will have a new logo, and LSSOs are subject to new rules regarding the use of the University and Law School’s logos. All new logos must be approved by the Communications Office before they can be used. Please reach out to communications@law.uchicago.edu for logo approval.

LSSOs with Brand Identities

LSSOs with their own brand identities should use the Law School Logotype with Rule, which can be downloaded via Box. Inside the folder is LSSO Logo examples and Guidelines.pdf. Please refer to this document for instructions in how to appropriately add the Law School Logotype with Rule to your existing brand identity. You can reach out to communications@law.uchicago.edu with any questions you may have.

LSSOs that would like to hire a freelance designer to create their logo must first get approval from the Dean of Students Office. Candace Mui, mui@uchicago.edu, and Juan Vicente Nuño, jnuno@uchicago.edu, are available to discuss hiring freelance designers. After the Dean of Students’ approval and prior to contacting the designer, a representative from the LSSO must also discuss logo requirements and approvable logo designs with the Communications Office. Please reach out to Natalie Ierien, natalieierien@uchicago.edu, to schedule a meeting.

LSSOs with Embedded University Identity Elements

LSSOs whose logos have University or Law School identity elements embedded in them will need new logos. Email communications@law.uchicago.edu for guidance on altering your logo and for final approval.

Communications Office

The Law School’s Communications Office can assist LSSOs seeking to publicize their events to:

  1. The greater Law School community through the Law School website.
  2. The University more generally, including through the News Office.

If an organization would like to have an event advertised on the Law School’s social media various sites, or if interested in exploring the various publicity option please contact the Communications Coordinator at communications@law.uchicago.edu.

The Communications Office does not design or print posters, fliers, or brochures for LSSOs. For student designed posters, fliers, or brochures, the D’Angelo Law Library contains a color printer for student printing.

The Communications Office can also highlight an event after the fact via social media or other avenues. Feel free to pass along photos from events to communications@law.uchicago.edu.

Printing

Each year, LSSO’s will receive one preloaded print card worth $50.00 that can be used at the Law School for printing posters. LSSOs will receive communication in the Autumn Quarter about print card pick-up. Questions regarding printing accounts should be directed to the IT department at helpdesk@law.uchicago.edu.

Law School Posting Policy

The Law School permits Law School and University of Chicago organizations, schools, divisions, departments, and members of the Law School or University of Chicago community to post documents, fliers, signs, or posters in designated areas in the Law School. All postings must be dated and only one posting per location/bulletin board is permitted. Anonymous postings are strictly prohibited in the Law School, and all postings must include the name of a current University of Chicago-affiliated contact (whether an organization, a school, a division, a department, or an individual) and an active uchicago.edu email address.

Postings are only permitted in designated areas in the Law School. Those designated areas are limited to the following:

  • Free-standing boards for fliers for “today’s events” only
  • Bulletin board located in the clinic corridor
  • Holders outside classroom doors
  • Designated student organization bulletin boards
  • Kiosk boards on the lower level
  • Bulletin board space inside classrooms I-IV right inside the north door to each of those rooms

No signs, fliers, or posters are permitted on any other surfaces within the building ― wood, glass, and columns in the Green Lounge, classroom walls, tables, desks, counters, etc. Signs, documents, fliers, or posters placed in unauthorized places or posted in violation of this policy will be removed and a cleanup fee of $50 will be charged to any individual or organization that fails to adhere to these guidelines.

Event announcements can be written on whiteboards located at the entrance to each classroom but not on the main whiteboards in the center of the classroom as those are intended for the use of professors during class.

Anyone posting in the Law School must remove the posting within seven days of the date listed on the posting or, if the posting relates to a specific event, within seven days of the conclusion of the advertised event. On a periodic basis, Law School staff will remove all postings inconsistent with the Law School’s posting policy. To report violations of the Law School posting policy, please email lawpostingpolicy@lists.uchicago.edu and include a photo of the poster in violation.

As with all violations of Law School and University policy, please note that violations of the Law School posting policy may in some instances lead to fines or disciplinary action. For questions about the posting policy, please email lawpostingpolicy@lists.uchicago.edu.

Promotional Tables

LSSOs can request to reserve a promotional table (one of the black 6ft long tables in the center aisle) in the North Green Lounge. Any food, giveaway items, or purchases must be approved by the DOS in advance and a requirement if the student is seeking reimbursement afterward. Please email your request to mui@uchicago.edu and provide your event details (student organization name, date and time requested for tabling, and purpose of tabling at least 7 business days in advance.