Publicity

Law Events Lists

The Law_Events list (law_events@lists.uchicago.edu), enables LSSOs to send event announcements to law students. LSSOs are asked to select one student from their organization to serve as the law_events designee to post events to this list. Law_events designees must adhere to the following.

  • Organizations may advertise a single event up to two times through the listserv.
  • Organizations may only send emails related to events, board elections & results. Emails for purposes other than events (e.g. selling or lost items, commentary on events, news stories, jokes, petitions, open letters, etc.) are not permitted.
  • Event images or PDFs may be included.
  • Student orgs should begin the subject of their email with their organization abbreviation.
  • Student orgs found in violation of the rules may face sanctions, including loss of listserv privileges, for a period of time.

Law School Website Event Calendar and Briefs

LSSOs are required to post all events to the Law School website event calendar because it allows the Law School community, alumni, and other interested parties to learn in advance about LSSO events and programs. Events posted by Friday at 12:00 PM Central of every week will be included in the following Monday’s brief. Events posted after 12:00 PM on Friday will not be included in the Monday brief.

To add an event to the Law School event calendar and to the Weekly Briefs visit the create an event page.

**It is important to note that the Law School event website calendar and the EMS scheduling calendar are two different sites and do not interact.

LSSOs cannot limit the attendance to COVID-19 vaccinated students only. Please include the following language in ALL of your approved event advertisements:

This convening is open to all invitees who are compliant with UChicago vaccination requirements and, because of ongoing health risks, particularly to the unvaccinated, participants are expected to adopt the risk mitigation measures (masking and social distancing, etc.) appropriate to their vaccination status as advised by public health officials or to their individual vulnerabilities as advised by a medical professional. Public convening may not be safe for all and carries a risk for contracting COVID-19, particularly for those unvaccinated. Participants will not know the vaccination status of others and should follow appropriate risk mitigation measures.

Digital Signage

The Law School has six digital signs (on each floor near the elevator bank) that can be used to promote events up to one week ahead of time. If you’d like your event to included, please email your digital sign to communications@law.uchicago.edu with following requirements:

  • The sign should be 1920 x 1080 pixels. However, 17 x 11-inch dimensions are also accepted (e.g., if you plan to print your sign and don’t want to have to make two versions of it). The sign should be landscape in orientation.
  • The sign should have a “call to action,” i.e., where do folks go for more information. We suggest guiding them to law.uchicago.edu/events (for a shorter URL). You can also use a QR code as a direct link to your event.
  • Content must adhere to the University’s digital accessibility standards, including compliance with the international standards of the World Wide Web Consortium’s Web Content Accessibility Guidelines version 2.1 (WCAG 2.1), Level AA. This means that:
    • Text should be large enough for those with visual disabilities to read from approx. 10 feet from the sign. Recall that most people will scan the sign as they walk by, so using large text will be helpful to everyone.
    • Text should have a contrast ratio of 4.5:1 for normal text and 3:1 for large text. Check your color contrast.—aim for a “Pass” on the section labeled WCAG AA.
    • Keep the layout simple for users who may have cognitive disabilities

Logo

Beginning July 1, 2022, the Law School will have a new logo, and LSSOs are subject to new rules regarding the use of the University and Law School’s logos.

LSSOs with Brand Identities

LSSOs with their own brand identities should use the Law School Logotype with Rule, which can be downloaded via Box. Inside the folder is LSSO Logo examples and Guidelines.pdf. Please refer to this document for instructions in how to appropriately add the Law School Logotype with Rule to your existing brand identity. You can reach out to communications@law.uchicago.edu with any questions you may have.

LSSOs with Embedded University Identity Elements

LSSOs whose logos have University or Law School identity elements embedded in them will need new logos. Email communications@law.uchicago.edu for guidance on altering your logo and for final approval.

Communications Office

The Law School’s Communications Office can assist LSSOs seeking to publicize their events to:

  1. The greater Law School community through the Law School website.
  2. The University more generally, including through the News Office.

If an organization would like to have an event advertised on the Law School’s social media various sites, or if interested in exploring the various publicity option please contact the Communications Coordinator at communications@law.uchicago.edu.

The Communications Office does not design or print posters, fliers, or brochures for LSSOs. For student designed posters, fliers, or brochures, the D’Angelo Law Library contains a color printer for student printing.

The Communications Office can also highlight an event after the fact via social media or other avenues. Feel free to pass along photos from events to communications@law.uchicago.edu.

Printing

Each year, LSSO’s will receive one preloaded print card worth $50.00 that can be used at the Law School for printing posters. LSSOs will receive communication in the Autumn Quarter about print card pick-up. Questions regarding printing accounts should be directed to the IT department at helpdesk@law.uchicago.edu.

Law School Posting Policy

The Law School permits Law School and University of Chicago organizations, schools, divisions, departments, and members of the Law School or University of Chicago community to post documents, fliers, signs, or posters in designated areas in the Law School. All postings must be dated and only one posting per location/bulletin board is permitted. Anonymous postings are strictly prohibited in the Law School, and all postings must include the name of a current University of Chicago-affiliated contact (whether an organization, a school, a division, a department, or an individual) and an active uchicago.edu email address.

Postings are only permitted in designated areas in the Law School. Those designated areas are limited to the following:

  • Free-standing boards for fliers for “today’s events” only
  • Bulletin board located above the mail folders on the first floor
  • Holders outside classroom doors
  • Designated student organization bulletin boards
  • Kiosk boards on the lower level
  • Bulletin board space inside classrooms I-IV right inside the north door to each of those rooms

No signs, fliers, or posters are permitted on any other surfaces within the building ― wood, glass, and columns in the Green Lounge, classroom walls, tables, desks, counters, etc. Signs, documents, fliers, or posters placed in unauthorized places or posted in violation of this policy will be removed and a cleanup fee of $50 will be charged to any individual or organization that fails to adhere to these guidelines.

Event announcements can be written on whiteboards located at the entrance to each classroom but not on the main whiteboards in the center of the classroom as those are intended for the use of professors during class.

Anyone posting in the Law School must remove the posting within seven days of the date listed on the posting or, if the posting relates to a specific event, within seven days of the conclusion of the advertised event. On a periodic basis, Law School staff will remove all postings inconsistent with the Law School’s posting policy. To report violations of the Law School posting policy, please email deanofstudents@law.uchicago.edu.

As with all violations of Law School and University policy, please note that violations of the Law School posting policy may in some instances lead to fines or disciplinary action. For questions about the posting policy, please email deanofstudents@law.uchicago.edu.

Promotional Tables

LSSOs can request to reserve a promotional table on weekdays from 10:30am – 2:00pm in the North Green Lounge.  All food sales/giveaways must be approved in advance of the event. Please email your request to mui@uchicago.edu and provide your event details (student organization name, date and time of tabling, and purpose of event at least 1 week in advance.