Managing a LSSO

Elections

Eligibility for LSSO leadership must also be open to all law students and cannot be limited in any manner. LSSOs are strongly encouraged to hold in-person elections. LSSOs that do not wish to hold in-person elections must seek permission from LSA prior to holding an election and must ensure equal access to elections. Elections are held in the beginning of each Spring Quarter. Board transitions must be completed by the same day as the determined last date an LSSO can host an event for the academic year. 

New leaders must attend all leadership meetings scheduled by the Office of the Dean of Students. Current year leaders are expected to stay involved through the end of the academic year and help the board transition.

Board Transitions

The outgoing President should submit any incoming board information. The last day to submit LSSO incoming board information is Friday, April 28, 2023. Current year leaders are expected to stay involved through the end of the academic year and help the new board transition. This includes submitting an End-of-Year summary to the Dean of Students Office and holding a board transition meeting. Board transition meetings should cover at minimum:

  • Overview of the End-of-Year Summary
  • Ensuring all documents are transitioned from old to new board. LSSOs may utilize their LSSO UChicago Box folder to store historical information from year to year
  • Start discussing plans for next year
  • Review your budgets
  • Review your by-laws. Confirm no changes needed or provide updated version to Candace Mui, mui@uchicago.edu, and save in your LSSO UChicago Box folder.

End-of-Year Summary

An End-of-Year Summary is a document (in any format) that should include:

  • A complete list of the programs and events your organization was able to execute, including costs
  • A transition memo explaining how the year went for your organization
    • Programs and events that you planned to host but were not feasible (and why)
    • Any other issues your group ran into
    • Questions, notes, advice for the incoming board, etc.

The End-of-Year LSSO summary submission due date is Friday, May 12, 2023.

Email Addresses

All LSSOs are required to use a UChicago email address for all official LSSO business. Unless the organization is new this year, the LSSO already has an email address in place. The President is assigned as the designated person on the LSSO board to manage and maintain the LSSO email. LSSO email addresses are for distribution only so any emails sent to the student organization’s email address will be redirected to the person designated to maintain the email account. LSSOs that need to set up an email address, change the designee, or have questions, should contact Candace Mui, mui@uchicago.edu.

LSSO leaders are encouraged to seek co-sponsors or share other information through the LSA-OrgsLeaders listserv. This listserv is designed as a resource for leaders to share information and to seek co-sponsors for events. This listserv may not be used to announce events, nor any other topics that do not involve co-sponsoring and resource sharing.

LSSO Box Drive

Each LSSO has their own UChicago Box folder that is accessible to all current board members. LSSOs should use this folder as a place to save information regarding programming, speaker contact information, budget information, organization policies and procedures, and anything else the organization deems important such as bylaws.

To access the LSSO Drive visit UChicago Box and sign in with your UChicago ID and password. Once logged in, the organization’s folder should be visible upon sign-in. Please contact Juan Nuno, jnuno@uchicago.edu, if you have questions about accessing your LSSO drive.

Mentoring Programs

Many LSSOs seek to network with attorneys and other professionals who share similar interests or backgrounds. While the Law School encourages the development of mentoring programs as a mechanism for creating professional networks, the Law School wants to ensure that both the students and the mentors have a positive experience. 

Any LSSO with a mentoring program (defined as a program by which a student organization matches practicing lawyers or other professionals with current students for the purpose of facilitating the professional or academic development of the student) must meet with the External Affairs Office at the beginning of each academic year to discuss the student organization’s plan for the mentorship program for that academic year.

Any organization interested in creating a mentorship program must meet with External Affairs Office prior to launching the program. LSSOs with mentoring programs are expected to contribute, both through engagement and financially, to program events. LSSOs may contact Lauren Siegel, Assistant Director, Office of External Affairs, lasiegel@uchicago.edu to further discuss.

Tax-Exempt Status

All official University-recognized LSSOs (including RSOs) qualify as tax-exempt organizations under Section 501(c)(3) of the tax code. A copy of the IL Sales Tax Exemption Certificate required by most establishments to demonstrate proof of tax-exempt status at the time of purchase can be requested by emailing the Dean of Students Office at deanofstudents@law.uchicago.edu.  

Webpages

Each LSSO has a webpage on the Law School’s main website that must is to be maintained by the organization’s board members. Unless a LSSO is new this year, all LSSOs are listed in the law school student organization directory. Each new academic year, the site must be updated with the new board members and any other new information. To update webpages, contact Quinn Baron, qbaron@uchicago.edu, in the Communications Department.