Managing a LSSO
Eligibility for LSSO leadership must also be open to all law students and cannot be limited in any manner. LSSOs are strongly encouraged to hold in-person elections. LSSOs that do not wish to hold in-person elections must seek permission from LSA prior to holding an election and must ensure equal access to elections. Elections are held in the beginning of each Spring Quarter. Board transitions must be completed by the first Friday in May each Spring Quarter and new leaders must attend all leadership meetings scheduled by the Office of the Dean of Students. Current year leaders are expected to stay involved through the end of the year and help the board transition.
All LSSOs are required to set up and use a UChicago email address for all official LSSO business. Unless the organization is new this year, the LSSO already has an email address in place. LSSOs will designated one person on their board to manage and maintain the email address. LSSO email addresses are for distribution only so any emails sent to the student organization’s email address will be redirected to the person designated to maintain the email account. LSSOs that need to set up an email address, change the designee, or have questions, should contact email@example.com.
Each LSSO has their own Google Docs folder that is accessible to all current board members. LSSOs should use this folder as a place to save information regarding programming, speaker contact information, budget information, organization policies and procedures, and anything else the organization deems important such as bylaws. Furthermore, each LSSO will see a copy of their individual budget spreadsheet in this folder. This budget spreadsheet is the official spreadsheet used by the Office of the Dean of Students to track of what has been paid by the office. Treasurers must keep their own spreadsheet, preferably kept in this folder, to track organization expenses and events.
To access the LSSO Google Docs folder visit http://gdrive.uchicago.edu and sign in with your UChicago ID and password. Before doing this, students must sign out of all personal Gmail accounts. In some cases, students may need to use a different browser that does not have a personal Gmail username and password stored. Once logged in, the organization’s folder should be visible upon sign-in.
Each LSSO has a mail folder in which mail directed to organizations and other items are placed, and every LSSO is expected to check its mail folder weekly. The mail folders are located in the Student Services Suite on the 3rd floor of the Library Tower across from the Registrar.
Many LSSOs seek to network with attorneys and other professionals who share similar interests or backgrounds. While the Law School encourages the development of mentoring programs as a mechanism for creating professional networks, the Law School wants to ensure that both the students and the mentors have a positive experience. For that reason, any LSSO with a mentoring program (defined as a program by which a student organization matches practicing lawyers or other professionals with current students for the purpose of facilitating the professional or academic development of the student) must meet with the External Affairs Office at the beginning of each academic year to discuss the student organization’s plan for the mentorship program for that academic year. Any organization interested in creating a mentorship program must meet with External Affairs Office prior to launching the program. LSSOs with mentoring programs are expected to contribute, both through engagement and financially, to program events.
All official University-recognized LSSOs (including RSOs) qualify as tax-exempt organizations under Section 501(c)(3) of the tax code. A copy of the letter required by most establishments to demonstrate proof of tax-exempt status at the time of purchase is placed in each LSSOs mail folder at the beginning of each academic year and located in each LSSO folder on the Google Drive (https://drive.google.com/open?id=0ByXdKS6nGThoNC1oSWZWeHJLOFE).
Each LSSO has a webpage on the Law School’s main website that must is to be maintained by the organization’s board members. Unless a LSSO is new this year, all LSSOs are already listed on the website at http://www.law.uchicago.edu/studentorgs/browse. Each Spring Quarter, the site must be updated with the new board members and any other new information. To update webpages, contact Will Anderson (firstname.lastname@example.org) in the Communications Department.