Off-Campus and Non-Standard Event Request Form

This form is for all LSSO events, LLM events, and other law student events that are different from a regular, on-campus lunch talk at the Law School. Please complete this form if you wish to have something that is non-standard, such as an evening or weekend event at the Law School, or if you wish to have an off-campus event.

Please note that we should receive your request at least 3 weeks in advance. Any request received less than 3 weeks in advance will be denied. We strongly encourage 3-4 weeks if possible.

A large-scale off-campus or non-standard event should always be requested before the start of the quarter or at least 6 weeks in advance. Large scale events often require a contact with a restaurant, might involve 50+ people, or require other multi-effort logistical support from the DOS or Law School Events Office. 

Please do not advertise your event until you receive approval.

Required Language

For any event in-person this year, your event advertising must include the following language:

This convening is open to all invitees who are compliant with UChicago vaccination requirements and, because of ongoing health risks, particularly to the unvaccinated, participants are expected to adopt the risk mitigation measures (masking and social distancing, etc.) appropriate to their vaccination status as advised by public health officials or to their individual vulnerabilities as advised by a medical professional. Public convening may not be safe for all and carries a risk for contracting COVID-19, particularly for those unvaccinated. Participants will not know the vaccination status of others and should follow appropriate risk mitigation measures.

Masking

As of March 4, 2022, face coverings are optional for UChicago students, employees, and visitors inside University facilities. LSSO event organizers may not require masks for participation in your events. Your communications could include:

“This is a mask-optional convening.  We strongly encourage unvaccinated individuals and those preferring to wear masks to do so.”

Your Information


EVENT INFORMATION

This event is...
If your first date preference is not available, please enter an alternative date and time for consideration. 

FOOD & ALCOHOL

Will food or alcohol be served at your event?
Type of alcohol you wish to have:
Please note: events with hard alcohol will generally not be approved. In rare circumstances this may be allowed. You should discuss your request with the Dean of Students Office well in advance of your event for consideration.
Please note: for events with alcohol, sufficient quantities of food and non-alcoholic beverages must be served.
Please indicate which of the following applies:
Students serving alcohol must be 21 years old and over, and have completed UCARE Training. For events where individuals under 21 may be present, University staff or faulty members or their direct designees may have to check identification and serve the alcohol.  Appropriate precautions must be taken to ensure that event participants under 21 do not have access to alcoholic beverages.
This person is agreeing to supervise this student organization program. This includes monitoring student alcohol consumption and staying for the entirety of the program’s duration or until all alcoholic beverages have been disposed of.

COVID SAFETY INFORMATION

Note: Participants may not be excluded based on vaccination status, nor should organizers inquire about the vaccination status of prospective participants. 
Note: Face coverings are optional (unless required by the venue) and event organizers may not require masks for participation.