Communication

4.1 LAW SCHOOL BRIEFS

Student organizations that would like to have their events posted on the Law School website or on the information screens or digital signs on each floor must go to http://www.law.uchicago.edu/students/organizations/publicity.  The events listed through this process on the Law School website will also appear in The Law School Briefs, a bulletin of activities and announcements for the Law School community, published and emailed to the Law School community every Monday by the Law School Office of Communications.  This is the best way to ensure the broadest audience possible for an event. 

4.2 LAW SCHOOL LISTSERVS

The University of Chicago Law School maintains two listservs to which students are allowed to send messages consistent with the policies listed below.  The first, LawAnnounce, (Lawannounce@listhost.uchicago.edu) is intended to give current students at the Law School a forum to post and receive “unofficial” announcements of general interest.  The second, LSA-Orgs (LSA-Orgs@listhost.uchicago.edu) is intended to allow Law Students Association organizations to post announcements regarding upcoming speakers and events.  Although some policies apply to both the LawAnnounce and LSA-Orgs listservs (referred to in this document together as “the listservs”), they have unique uses and therefore specific requirements for usage.   

The listservs are intended for the exclusive use of University of Chicago Law School students, faculty and staff.  J.D. and LL.M. students will be automatically subscribed to the listservs upon registration and unsubscribed upon graduation.  Any individual who wishes to unsubscribe may do so at any time, and instructions will be included with your subscription information.  The University of Chicago Law School owns both listservs and therefore reserves the right to monitor all messages and to unsubscribe any participant (without notice) who uses these communication sites in an improper, inappropriate, or illegal manner.  Only subscribed uchicago.edu email addresses can send message to either of the listservs.  By remaining subscribed to either or both listservs (i.e., by not unsubscribing), you have indicated your agreement to comply with the Law School’s guidelines for use of Law School listservs. 

Neither listserv will be used for official announcements, which come in emails from the Dean, Dean of Students, Registrar, Associate Director of Student Affairs, Student Affairs Administrator or other Law School personnel to students’ individual email accounts.  Anyone sending a message to either of the listservs should first ensure that the content warrants being sent to nearly 700 people and that it is something that they are comfortable with students, faculty, and staff receiving, as certain members of all three groups are subscribed to the listservs.  All Law School and University disciplinary policies govern use of the listservs, and emails sent to the listservs may be added to student files submitted to bar licensing authorities.   

LawAnnounce

Students may find LawAnnounce useful for informal gatherings and social event reminders, items for sale or items wanted, lost and found messages, rides to the airport, etc. 

LawAnnounce is not to be used for any official Law School business or event posting (including but not limited to registration information, student organization meeting or major event announcements, communications from the administration, etc.). 

Email to LawAnnounce should:

  1. Be 50 words or less;
  2. Clearly identify the topic in the subject line (to facilitate filtering):
    1. Lost / Found Item
    2. Ride Needed / Ride Offered
    3. Social Event  [include Date, Time & Place]  (Note: There should be no more than two postings per event)
    4. Class Discussion Group Meeting
    5. Item for Sale; Items Wanted
    6. Community Service Event
    7. Other;
  3.  Include the date of the event/activity; and
  4. Include contact information for the sender (email address and/or cell phone number for the contact person).

We cannot emphasize enough how important it is to use the topics listed above in the subject line of all emails sent to the listserv.

The LawAnnounce listserv should NOT be used for:

  1. Event postings by LSA organizations (LSA-orgs is expressly for that purpose);
  2. Excessive event advertising (no more than 2 posts per event);
  3. Postings that refer to or encourage drinking, whether directly or indirectly (i.e. getting “wasted,” drink prices, etc.), are sexually explicit, use racial or other slurs, personally attacks a member of the Law School community (including students, professors, and administrators), or are otherwise inappropriate in any way;
  4. Rebuttals to previous postings you found offensive or about which you disagree (respond to the poster individually);
  5. Political commentary;
  6. News stories that you think are interesting; or
  7. Jokes you find amusing.

LSA-Orgs

LSA organizations are required to use the LSA-Orgs listserv for event announcements, which are limited to two emails per event.  As with LawAnnounce, postings should be short (50 words or less if possible), clearly identify the topic in the subject line, include the date of the event/activity, and include the contact information for the sender.  It is also important that all co-sponsoring organizations/offices/firms be listed in publicity sent to LSA-Orgs.  LSA-Orgs emails may not refer to or encourage drinking, whether directly or indirectly (i.e. getting “wasted,” prices for alcoholic beverages, etc.), be sexually explicit, use racial or other slurs, personally attack a member of the Law School, or otherwise be inappropriate in any way.

4.3 BULLETIN BOARDS

The bulletin board across from the mail folders is reserved for posting Law School events. Other announcements are posted on the LSA, General Announcements, Administrative Notices, Course Announcements, Registrar’s Notices, Clinical Programs, Security Notices, and Journals & Moot Court bulletin boards. Special boards for first-year notices are located in the south end of the classroom wing near the mail folders.

NOTE: Students may not post signs in any unauthorized areas of the building. The only proper places for signage are on bulletin boards designated for that purpose — in the hall across from the mail folders, on the free-standing boards for fliers for “today’s events” only, in the holders outside classroom doors, on the designated student organization bulletin boards and the kiosk boards on the lower level, and on the bulletin board space inside classrooms I-IV right inside the north door to each of those rooms. No signs are to go on any other surfaces within the building ― wood, glass, columns in the Green Lounge, classroom walls, etc. Signs posted in unauthorized places will be removed and a clean-up fee of $50 will be charged to any organization that does not follow these guidelines.

4.4 EMAIL

All Law School students are required to check email daily during the academic year. Most administrative announcements will be sent via email, and you are responsible for the information. If you have a personal email account you prefer to use, you must link your uchicago account to it, as all announcements will be sent to the uchicago address. Please refer to the Policy of Information Technology Resources online at http://itservices.uchicago.edu/policies for a description of the responsibilities of users of the University’s computer system.  If you decide to link your personal email account to your uchicago account, please keep in mind that you must still log into your uchicago account periodically to delete messages.  IT Services will turn off your email account if it goes over its capacity, and you risk missing important Law School announcements.   

4.5 FAX MACHINES

Student Faxes: Individual students who need to send a fax should try the FedEx Print & Ship Center, located at 1315 East 57th Street or the UPS Store, located at 1507 East 53rd Street. 

University Registered Student Organizations (see section on Student Organizations) may send and receive faxes at no cost from the Office of the Reynolds Club and Student Activities. The fax number is 773-702-7718.

4.6 MAIL

Campus Mail/Student Mail Folders: Student mail folders are located in the south end of the classroom wing. Folders are color coded to reflect one’s class year. The class year is also noted on the identification tab. You should check these folders daily for important notices. LL.M.s - Yellow, , Class of 2014 – Blue, Class of 2015 – Red, and Class of 2016 – Green.  Mail folders should not be used for storage, receiving book sales payments, etc., and students are advised to remember that mail folders are not secure. 

Law School Student Organizations have mail folders located in the Third Floor Student Services Suite.  The mail folders must be checked weekly.  To locate your organization’s mail folder, please contact the Student Affairs Administrator.     

US Mail/Sending and Receiving: Students who need to mail letters or packages should use the mailbox in front of the Law School. The Law School does not process and distribute US mail to students.

Overnight Services: FedEx Office Print & Ship Center (1315 East 57th Street) and the UPS Store (1507 East 53rd Street) provide shipping services (envelopes, pick-ups, etc.).