Publicize Your Event

Publicizing Within the Law School

Beginning in Winter Quarter 2010, we will be implementing a new system to allow Student Organizations to more quickly and easily spread the word about their events.

Students can now submit events in one place, and have them appear on the Law School's website (both on the events page and your organization's own page), on the digital signs in the D'Angelo Library, and in the weekly and daily Briefs emails. This is the only way in which your events will appear in any of these media, so if you do not follow this process attendance at your event may suffer.

Here's the process (please email Aaron Rester at arester@uchicago.edu if you have any questions):

Step 1. Reserve your room. Go to https://majority.uchicago.edu/mrm8/ to see what rooms are available the day of your event, and to request that a room be reserved for your event.

Once Amanda Gordon has confirmed that a room is reserved for your event, move on to step 2.

Step 2. Create a web event.

  1. Go to the Law School's website.
  2. Click the "Log In" link at the bottom of any page and log in with your CNET ID and password.
  3. Click "Create Content"  on the left hand menu, then "Event."
  4. Fill in the fields for Title, date, location, etc. You can leave "Program Affiliation" blank, but under "Event Category" please choose "Student Organization"
  5. In the field marked "Body," you may enter additional information about the event, such as a speaker's bio. Please be aware that pasting from Word can have unpleasant effects on the formatting, so if you are pasting from Word, please click the little button in the toolbar marked with a blue "W," paste your text into the box that pops up, and click "Insert."
  6. Click "Save."  Your event will be reviewed and added to the Law School's website within one business day.
  7. If you need to edit information on your event, log in, find your event, and click the "Edit" tab that will appear on the page. Your event will need to be approved again.

LSA-Orgs

Another good way to publicize your event to the Law School student body is to send a message on the LSA-Orgs mailing list. LSA-Orgs is the mailing list for Recognized Student Organizations.  It should not be used to send messages for non-student organization events or activities. LSA-Orgs is the appropriate mailing list to publicize student events; please do not use Law-Announce for this purpose.

Below are some simple guidelines for using LSA-Orgs.

  • Student organizations may post to this listserv twice:
    • first, to announce the event in advance and,
    • second, to remind students of the event close in time to the event occurring.
  • For group specific events, please email your group members only.
  • To post to the mailing list, send an email to LSA-Orgs@listhost.uchicago.edu.
  • Send your email from your uchicago.edu account rather than a third-party account such as yahoo.com, gmail.com, etc.
  • Include the name of your organization in the subject line of your message.
  • Keep your messages short, and do not include or attach large files (such as PowerPoint or video); these can slow down the delivery of your message, and they are often rendered unusable by the mailing list software.
  • Please refrain from sending non-Student Organization messages through LSA-Orgs as it is only intended for Recognized Law Student Organization announcements only.

Print Communications for Larger Events

Are you having an event that requires more than just a simple poster? The Law School Communications Office can design something for you in-house and print up to 12 copies in full color up to 11x17. They can also print your design if you’ve made one. If you having an event that needs many copies or a really fancy poster (and you have the budget for it), the Communications Office can work with you to get a professionally designed poster and/or work with outside printers to get professional copies made. The same goes if you need programs, brochures, advertisements, banners, or other printed materials. Contact Marsha Nagorsky or Lynn Safranek in the Communications Office and they’ll find a way to meet your needs.

Alumni, Friends, and the Outside World

You may wish to open your event to the wider legal community. Often, alumni and friends of the University (especially those living in Hyde Park) attend on-campus events.We encourage you to publicize the event broadly whenever you can.

Web Calendars:

 The University maintains a University events calendar that accepts student submissions.

Using Facebook:

Many Law School students have Facebook profiles, and an increasing number of LSA-sponsored groups and individual class years have established groups on Facebook; this can be a good way to get messages to specific groups of Law School students. Check out the Law School’s Facebook page for a list of these groups.

Twitter:

The Law School has an active presence on Twitter and we would be delighted to tweet about your event. Please let us know that you would like us to do this and we'll do so. If your student group starts a Twitter feed, pleae let us know!

Need help with additional communications services? Contact Marsha Nagorsky, Assistant Dean for Communications, or Aaron Rester, Manager of Electronic Communications, to set up a meeting.

Don’t hesitate to ask us if you need something. We’re here to help you.