Plan Your Event

Essential steps

  1. Request event approval from Adrienne Packard, the Associate Director of Student Affairs, if your event involves VIP guest speakers (such as an alum of the Law School, an elected or appointed government official, a judge, or other VIP), children, alcohol, or is open to the public.
  2. Reserve a room if your event is happening at the Law School. (Log in with your UCLAW/Law School name and password. Does not work with Internet Explorer.) The room reservation system also allows you to request catering and an audio recorder. If you have questions or special requests, contact the Office of Events and Conferences (Lucienne Goodman).
  3. Add a calendar entry. (Log in with your CNetID.) This way your event will appear on the Law School’s website, and optionally the video screens and weekly event emails. View the calendar tutorial.
  4. Reserve an audio recorder if you want to record the event. The IT department will provide the recorder and the Communications office will put the recording online.
  5. Want to request a photographer or videographer? Contact the Communications Office. (Communications help depends on staff availability—the sooner you get in touch the better. Photography is often free; video usually but not always requires that the student organization pay.)

More ways to promote your event

Print Communications for Larger Events

Are you having an event that requires more than just a simple poster? The Law School Communications Office can design something for you in-house and print up to 10 copies in full color up to 11x17. They can also print your design if you’ve made one. If you are having an event that needs many copies or a really fancy poster (and you have the budget for it), the Communications Office can work with you to get a professionally designed poster and/or work with outside printers to get professional copies made. The same goes if you need programs, brochures, advertisements, banners, or other printed materials. Contact the Communications Office and they’ll find a way to meet your needs.

LSA-Orgs

Another good way to publicize your event to the Law School student body is to send a message on the LSA-Orgs mailing list. LSA-Orgs is the mailing list for Recognized Student Organizations.  It should not be used to send messages for non-student organization events or activities. LSA-Orgs is the appropriate mailing list to publicize student events; please do not use Law-Announce for this purpose.

Below are some simple guidelines for using LSA-Orgs.

  • To post to the mailing list, send an email to lsa-orgs@lists.uchicago.edu.
  • Student organizations may post to this listserv twice:
    • first, to announce the event in advance and,
    • second, to remind students of the event close in time to the event occurring.
  • For group specific events, please email your group members only.
  • Send your email from your uchicago.edu account rather than a third-party account such as yahoo.com, gmail.com, etc.
  • Include the name of your organization in the subject line of your message.
  • Keep your messages short, and do not include or attach large files (such as PowerPoint or video); these can slow down the delivery of your message, and they are often rendered unusable by the mailing list software.
  • Please refrain from sending non-Student Organization messages through LSA-Orgs as it is only intended for Recognized Law Student Organization announcements only.

Alumni, Friends, and the Outside World

You may wish to open your event to the wider legal community. Often, alumni and friends of the University (especially those living in Hyde Park) attend on-campus events. We encourage you to publicize the event broadly whenever you can.

Web Calendars:

The University maintains a University events calendar that accepts student submissions.

Using Facebook:

Many Law School students have Facebook profiles, and an increasing number of LSA-sponsored groups and individual class years have established groups on Facebook; this can be a good way to get messages to specific groups of Law School students. Check out the Law School’s Facebook page for a list of these groups.

Twitter:

The Law School has an active presence on Twitter and the Communications team would be delighted to tweet about your event—just email communications@law.uchicago.edu. Also let them know if your student group starts a Twitter feed.

After your event

Once your event is over, please send your pictures of law students, visiting speakers, and/or faculty to Marsha Nagorsky or drop off a CD in the Communications office (A105)—you may see them on the Law School website or in our publications! (Keep in mind: We want all kinds of photos, so this doesn't just apply to photos taken at official events.)