Plan Your Event

Essential steps

  1. Request approval from Candace Bergeron, Student Affairs Administrator, at cbergeron@uchicago.edu if your event involves VIP guest speakers (such as an alum of the Law School, an elected or appointed government official, a judge, or other VIP), children, alcohol, or is open to the public.
  2. Reserve a room and optionally catering and A/V equipment. (Log in with your UCLAW ID.)
    • Catering must be ordered at least 48 hours in advance. If you do not have a confirmation 24 hours before your event, contact Events Manager Lucienne Goodman at lgoodman@uchicago.edu.
    • All recorded events require a permission form (PDF) signed by the speaker.
    • An audio recorder is free; staffed audio or video services may entail a fee.
    • The room reservation system works best in Chrome or Firefox.
  3. Add a calendar entry. (Log in with your CNetID.)

More ways to promote your event

  • Posters
    • Download the template (Word doc) or design your own
    • Request printing from the Communications Office at communications@law.uchicago.edu (up to 10 11x17 copies).
    • Post them in designated spots
      • Bulletin board on the wall across from the mail folders
      • Lower level of the classroom wing behind each set of stairs
      • In the Green Lounge, in the freestanding chrome displays
      • Near the mail folders in the freestanding chrome display
      • By the exit door near the Auditorium in the freestanding chrome display
  • Email the school-wide LSA-Orgs listserv at lsa-orgs@lists.uchicago.edu.
    • Only for student organization events
    • Only for events open to the entire school
    • No more than two emails per event
    • Send from your @uchicago.edu email address
  • The central University events calendar accepts student submissions.
  • Tag the University of Chicago Law School in Facebook posts or @UChicagoLaw in tweets.
  • After the event, send any pictures of law students, visiting speakers, and/or faculty to the Communications Office at communications@law.uchicago.edu —you may see them on the Law School website or in our publications!